Key Responsibilities:

• Manage calendar, organize business trips, travel expenses for Head of Global Process Owner
• Coordinate agendas and logistics for FRA Operations events and workshops with associates joining from the Czech Republic/other countries
• Prepare and submit purchase orders and invoicing documentation in our internal systems
• Provide backup support during team absences and vacations
• Support cross-country collaboration for events and meetings
• Respond to ad hoc requests from FRA Operations leadership team in Basel
• Maintain confidentiality and professionalism in all communications
• Contribute to a positive and efficient administrative team environment

Essential Requirements:

• University degree in business administration, finance, or accounting is preferred
• 1–2 years of experience in administrative support roles
• Excellent written and verbal communication skills in English
• Ability to build positive relationships with team members and Novartis employees
• Proficiency in Word, Outlook, Excel, PowerPoint, and SharePoint
• High attention to detail and accuracy in handling confidential information
• Ability to work independently and proactively while knowing when to seek guidance
• Discretion in managing sensitive information, including legal and personnel matters

Desirable Requirements:

• Experience using MS Teams for collaboration and communication
• Fluency in Czech and/or German is an advantage

Benefits & Rewards

Monthly pension contribution matching your individual contribution up to 3% of your gross monthly base salary; Risk Life Insurance (full cost covered by Novartis); 5-week holiday per year; (1 week above the Labour Law requirement); 4 paid sick days within one calendar year in case of absence due to sickness without a medical sickness report; Cafeteria employee benefit program – choice of benefits from Benefit Plus Cafeteria in the amount of 17,500 CZK per year; Meal vouchers in amount of 105 CZK for each working day (full tax covered by company); Public Transportation allowance; MultiSport Card, Employee Share Purchase Plan. Find out more about Novartis Business Services: http://www.novartis.cz/

Commitment to Diversity and Inclusion / EEO paragraph:

Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

http://talentnetwork.novartis.com/network

Accessibility and accommodation:

Novartis is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to receive more detailed information about the essential functions of a position, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message.